Grow your wholesale business without growing your back office.
Accomata does the desk work that grows with every new customer. It takes orders from your customers’ page and their emails, plans the delivery rounds, collects payments and keeps your books up to date. More customers, same team.
- Orders from their page and their emails
- Delivery rounds on the driver’s phone
- Paid by card from the invoice
- Your books kept up to date
Every new customer brings more desk work. Until now, that meant another person.
Selling more shouldn’t mean hiring someone to type, chase and ring round.
- 01
Orders get typed in twice.
They arrive by phone, text and email, and someone keys each one into the books. It adds nothing, and it’s where the mistakes get in.
- 02
Customers ring to ask.
“Where’s my order?” “What do I owe?” Every call is someone stopping what they were doing to go and find out.
- 03
Money waits to be chased.
Invoices sit unpaid because nobody had time to follow them up, and there’s no easy way for the customer to just pay.
The work your back office does, done for you.
Each job below used to need someone at a desk. Now nobody types it, and you step in only where it needs you.
Customers order for themselves.
Each customer signs in to a page with your name on it, sees their own prices, and reorders their usual in a couple of taps. The moment they place it, the order is in QuickBooks with the customer, items and prices filled in. Nobody types it.
- Their usual order, suggested back
- Their own price list
- Minimum order quantities
Order emails turn into orders.
Connect your Outlook (Gmail coming soon) and Accomata reads the order emails your customers already send, PDF order forms included. It matches each item to your products at that customer’s prices, picks up the delivery day, and has the order ready. You look it over and press Create.
- Reads the email and the PDF
- Their prices, their delivery day
- You approve every order
Plan the round. Watch it happen.
Pick the day’s drops on a map and Accomata puts them in order. Send the round to a driver’s phone in one go, with no app to install. Drivers tap to navigate, mark each drop delivered with a photo or signature, and your customer can follow the van on its way.
- Stops put in order for you
- Customers can follow the van
- Photo and signature at the door
Paid from the invoice. Recorded in your books.
Customers pay by card right where they read the invoice. They can save a card, regulars can be set to pay automatically, and overdue invoices get a reminder without you writing it. Each payment is recorded against its invoice in QuickBooks.
- Card payments
- Autopay for regulars
- Overdue reminders
One screen that tells you where to look.
Orders waiting for you, accounts gone overdue, regulars who’ve gone quiet, customers due to reorder and products not ready to order. Your dashboard reads today’s figures and lists what needs you, each one a click from where you deal with it.
- Overdue and gone-quiet customers
- Who’s due to reorder
- Products not ready to order
Ask Acomi. It knows your business.
Acomi is on every page of your dashboard and answers from your own figures. On each page it helps with the job in front of you, and leaves the decisions to you. Your customers get their own, Ask & Order, on their page.
Ask about the business
Who owes you, who’s gone quiet, how today’s deliveries are going. It answers from today’s numbers instead of sending you to a report.
It looks things up. It won’t place an order or change a price.
Tidy the catalogue in a sentence
Which products have no photo, who can see what, how a category is sold. Ask it to set the units for a whole category and it lines the change up for you.
Changes to units and photos wait for your OK.
Change the site in words
Add a page, move a section, rewrite the about text, change the colours, mark the specials. It edits the site while you watch.
Nothing goes live until you save.
Plan the round by asking
Which orders are waiting, who has waited longest, how they group by area. Ask it to plan tomorrow and it lays out the stops, ready for a driver.
It lays out the round. You pick the driver and press Send.
Write to your customers
A note to customers who’ve gone quiet, or this week’s specials to your regulars. It drafts the email and picks the customers it should go to.
It goes from your own email once that’s connected, and you can stop it before it sends.
“Add my usual order”
On their own page, your customers can check an order, ask what they owe, find a product or have their basket filled, without ringing you.
It fills the basket and stops. Your customer places the order, and it only ever sees their own account.
Everyone gets their own view.
Nobody has to be shown around. Each person opens theirs and sees only the part that’s theirs.
Your whole day, in one place.
- Every order in one list, from their page or their email
- Who owes what, and for how long
- Rounds planned on a map and sent to your drivers
- Customers, products, drivers and staff together
- Price lists for different customers
- Staff logins that show each person only their part
Answer a few questions. Pick a design. Publish.
Most wholesalers don’t have a site, or have one nobody can edit. Yours is built from what you already sell.
- 1
Tell it about the business
What you sell, who to, the tone you want, which pages you need. A short guided setup, not a form.
- 2
Pick one of three designs
Accomata writes three complete sites with different layouts, colours and voice. You pick the one that feels like you.
- 3
Change anything, in words
“Make the header darker.” “Add a delivery-area page.” “Rewrite the about section.” It edits the site while you watch.
- 4
Publish with your products on it
Your catalogue is already there, prices and all. Mark something as a special and it gets its own section.
Up and running in a call.
Your customers, products and invoices come across from QuickBooks, so nothing is set up from scratch.
Connect QuickBooks
One click through Intuit’s own sign-in. Your customers, products, invoices and payment history come across on their own.
Invite your customers and drivers
Each customer gets an invite and chooses their own password. Drivers get a link. Everyone sees only their part.
Connect your email, if you like
Link your Outlook — Gmail coming soon — and the orders customers email in start arriving, ready for you.
Built for the people doing the round, not the demo.
Accomata came out of watching how wholesalers actually work, and how much of the week goes on the part nobody is paid for.
Why it exists
Wholesale runs on relationships and repetition: the same customers, the same products, most weeks. Almost none of that needs a person to type it out. Yet the phone call, the written note, the retyped order and the chase for payment are still the job, and they are the reason the day ends late.
What we believe
Software should take work away, not add a system to keep fed. Your books stay in QuickBooks. Nothing here asks you to change who you sell to or how you like to run the round. It takes away the typing, the ringing round and the chasing in between.
Who it’s for
Wholesalers and distributors who deliver: food, drink, produce, supplies. Businesses with regulars who reorder, drivers who go out most days, and an owner who would rather be selling than chasing paperwork.
The things people ask before they say yes.
Anything else, write to admin@accomata.com.
A page with your name on it. They browse what you sell at their own prices, order, pay, and follow the delivery on a map. It works like any shopping site they already use, so there’s nothing to teach them. If you publish a website, it’s the public front of the same place.
Next week will look exactly like this one. Unless you change it.
Book a demo. We’ll connect QuickBooks with you and get your first customer ordering.
Or write to admin@accomata.com